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  Virtual Chair/Host Functions

Joining the Session & Starting Closed Captions

Creating a Poll for Live Zoom Session


Session Chair Documents



I am an organizer and/or chair for a session. What actions do I need to take to start the session? 

  • Chairs should start the Zoom no earlier than 15 minutes before the session start time.  
  • When the Zoom starts, presenters will be able to join as co-hosts, bypassing the waiting room. 
  • The organizer should pause the recording of the session when they join the Zoom. Do not stop the recording.
  • The 15 min before the scheduled start is for presenters to run a final test of equipment ensuring their video, sound and screen share are functioning properly.  
  • When testing is complete,
    • Click the "..." in the participants' window and uncheck "Enable Waiting Room." 
    • At the top of the participants' window, click the "Admit All" button to allow people from the waiting room into the session.  
  • At the scheduled start time of the session, press the resume play button to start back up the recording. 
  • At the end of the session, you are able to just leave the meeting and end for all. 

What do I do if there are technology issues during my live session?
If there are any needs for support during a session, use the blue chat icon in the bottom right corner of every website page to contact IADR Staff. Detail the session you are in and the issue and support can join to assist.